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Property Management System

Real Estate Property Management for AX

Flow Of Real Estate Property Management System

Purpose-built for the new Real Estate Reality
Gain immediate, accurate insight with a flexible solution inside MS Dynamics AX that encompasses the Properties, Leases, Invoices, revenues & collections, and beyond. Control leases, renewals, utility payments, lease terminations and rent appraisals effectively to reduce the complexity and time.

All your Property information in one place

Property Management Solution for Microsoft Dynamics AX gives your Real Estate Management team the core administrative tools to help them manage properties, leases, renewals and appraisals across your organization more effectively. With your company’s Property information stored in a structured, easily retrievable manner you can concentrate on managing and solving property management issues rather than simply documenting them in excel or in spreadsheets

Centralize management of properties and the individual units across the organization, including breakup of the lease components, assets linked to the units etc., so that you can get a detailed overview of your Property /units whenever you need it. You can track invoices and collections throughout the system using Lease Numbers. You can also view documents related to a property such as the unit plan, furnishing details etc. At any time, you have direct access to information telling you which units are available/ vacant and against which customer are they currently with.
 

Control key processes in Property Management for AX

Creating new Property Leases and managing occupancy / vacancy levels are ongoing processes. By using Property Management for ax Solution for Microsoft Dynamics AX to automate Property leases, you can control the process from the moment an inquiry is received for a vacant unit / property, through correspondence and workflows with relevant managers, right up to the point of creating a Lease / Cancellation of a Lease.

Optimize efficiency

Property Management Solution for Microsoft Dynamics AX gives Property / Asset managers on-demand access to all relevant Property information such as leases, invoices & collections and lease history without having to wait for team to make special reports. This allows more detailed, efficient vacancy management, a better control of the entire Property database and a stronger focus on the effective management on the Properties. Notional Loss can be analysed against Vacant Units, and an individual unit can be given a cost/benefit analysis. You can also monitor and manage the expenses of individual units. You can associate revenue and expenses to every unit in the property and at any level of detail. Break down the Lease into its lease components, and find out what adds to profits and what doesn’t.

Property management for MS Dynamics AX – Highlights

Easy to use

Easy to use

  • Intuitive layout and structure with user-adjustable menus, forms and reports with built-in help
  • Multi Language Interface Both Arabic and English

Property Management

Property Management

    • Maintain properties by using up to three hierarchies such as Property group, Property, Floors and Individual units
    • Manage the furnishings provided to the units and link to the Fixed Assets
    • Maintain rent values, standard charges & rates
    • Split & Merge Units to make the unit easily leasable
    • Maintain unlimited Unit Types such as apartment, villa, office shop, kiosks etc.,

Marketing & Reservation

Marketing & Reservation

  • Perform opportunity management, reservation analysis, and measure rental revenues against targets
  • Generate multiple Rental quotations for single / multiple units, link with opportunities and leads
  • Use AX Sales & Marketing for Lead & opportunity management and analysis
  • Maintain Payments for Reservations and knock-off the payments against the Lease contracts

Contract / lease Management

Contract / lease Management

  • Lease Management with multiple options Single unit / merged units
  • Maintain leases with unfurnished to fully furnished units
  • Maintain leases in Gregorian and Hijri Calendars
  • Manage the Payment frequency with multiple options Yearly, Half-yearly, Quarterly & Monthly
  • Calculation of Contract value with a comprehensive rate matrix with multiple rental break ups
  • Manage the furnishings provided along with the leases
  • Capability to generate Lease Contracts and archive pdf version of signed contracts

Rent Appraisals / Lease Renewals

Rent Appraisals / Lease Renewals

  • Maintain periodic history of rent appraisals for the units
  • Maintain multiple increments / rent revisions for leases
  • Track the history of rent revisions against the generated revenues
  • Renew leases with options to renew the payment terms, extension of duration and increment / decrement in the lease values

Revenue recognition

Revenue recognition

  • Calculation and breakdown of the Unearned Revenue and reconciliation of opening and ending monthly balances with Rental Revenue and rental collections.
  • Calculation and breakdown of the accounting Rental Revenue on a monthly basis on a straight-line basis.

Analytics

Analytics

  • User customizable reports giving users the ability to pick information to be displayed on reports
  • Ageing analysis of the tenants on multiple levels
  • Ability to inquire and generate reports on all historical data including as-of records of AR and unearned revenue.
  • Dashboard on occupancy, vacancy, collections, gross revenue, rent per unit area